New York taxes through the New York State Department of Taxation and Finance at a 4% statewide base rate, with local rates stacking on top and economic nexus for remote sellers at $500,000 in sales AND 100 transactions. Filing runs quarterly, with monthly filing for larger vendors. For e-commerce & online sellers, that combination is what decides how much of your month-end is bookkeeping and how much is compliance.
Employer registration runs through the New York State Department of Labor, and the entity is registered with the New York Department of State. Both thresholds must be met. Local rates add roughly 4–5 points, and New York City has its own additional taxes and filings.
Sales tax authority
New York State Department of Taxation and Finance — 4% statewide base rate
Economic nexus
$500,000 in sales AND 100 transactions
Filing cadence
Quarterly, with monthly filing for larger vendors
Employer registration
New York State Department of Labor
Entity registration
New York Department of State
Sales tax nexus in New York
Economic nexus in New York is $500,000 in sales AND 100 transactions. For e-commerce & online sellers, that threshold is the one to watch, because it is reached by selling into the state — no office, no staff, no physical presence required. Once you cross it you are expected to register with the New York State Department of Taxation and Finance and begin collecting. We track your New York sales against it and tell you before you cross, not after.
Marketplace sales vs. your own channels in New York
Marketplace facilitator rules mean large platforms generally collect and remit New York tax on sales made through them. Your own site, wholesale, and direct sales are a different matter — those remain yours to collect and report. Keeping the two streams separate in the books is what makes the New York State Department of Taxation and Finance return match reality.
New York rates and sourcing
The New York statewide base rate is 4%. Local rates stack on top and are generally sourced to the delivery address, so the effective rate varies within the state. Getting sourcing right is what keeps the liability account matching what you actually collected.
Filing cadence in New York
New York assigns filing frequency by liability — quarterly, with monthly filing for larger vendors. New York does not offer an annual bracket, so even low-volume sellers file at least quarterly and the account has to stay current year-round.
We keep the books. You run the business.
Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.
View pricingHow It Works
Free review
We check where your e-commerce & online sellers books stand and whether New York activity has crossed $500,000 in sales and 100 transactions.
Register what is needed
Accounts set up with the New York State Department of Taxation and Finance, plus the New York State Department of Labor if you have employees here.
Catch up
Back periods cleaned up at a fixed quoted price, including any New York liability that was collected but never reconciled.
Close on cadence
Monthly close worked backward from your New York due dates — quarterly, with monthly filing for larger vendors.
E-Commerce & Online Sellers Bookkeeping in New York — Frequently Asked Questions
Do I need to register for sales tax in New York?
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How often would I file in New York?
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Who do I actually deal with in New York?
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Do you prepare my income tax return?
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E-Commerce & Online Sellers bookkeeping in New York
Book a free consultation. We will check where your books stand and whether your New York activity has crossed $500,000 in sales and 100 transactions.
- Done-for-you
- Solo or group
- Nationwide
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