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White Glove Accounting logo
Bookkeeping Services

Accounts Payable & Bill Pay

Vendor bills tracked and paid on schedule.

Call (310) 800-4494Book a Free Consultation

Remote bookkeeping — monthly close, cleanup, and books ready for your CPA.

AP handled out of an inbox produces the same two failures: bills paid twice, and bills paid late. Neither shows up in the books until the vendor calls.

At a glance

You approve, we execute

Bills coded and scheduled; the release decision stays with you.

No duplicate payments

Entered once against the vendor record, so the same invoice cannot be paid twice.

Aging that is real

The AP balance matches what vendors actually say you owe.

W-9s collected early

Vendor data captured during the year, which is what makes January straightforward.

What we handle

  • Receive, code, and enter vendor bills against the right accounts and jobs
  • Track due dates and run a payment schedule you approve
  • Maintain the AP aging so you can see what is owed and when
  • Keep vendor records clean, including the W-9 data 1099s depend on
  • Reconcile vendor statements against what you have recorded

Problems this fixes

  • Duplicate payments nobody caught
  • Late fees on bills that were sitting in someone’s inbox
  • An AP balance that does not match what vendors say you owe

What you end up with

You approve; we execute and record. Payables stay current and the aging is real.

We keep the books. You run the business.

Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.

Call (310) 800-4494Book a Free Consultation
View pricing

How It Works

1

Free review

We look at where your books actually stand — no obligation, no charge.

2

Scope and quote

You get a fixed price or a package recommendation before any work starts.

3

We do the work

Inside your accounting file, so you can see everything as it happens.

4

Ongoing close

Books stay current month to month, ready for your CPA at tax time.

Accounts Payable & Bill Pay — Frequently Asked Questions

Do you have access to move money?

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Only what you authorize. Most clients keep approval authority and we prepare the payment run. We can work within whatever control structure you want.

Can you handle vendor W-9s?

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Yes, and it matters — collecting W-9 data during the year is what makes 1099 season straightforward instead of a scramble.

What is included in accounts payable & bill pay?

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Receive, code, and enter vendor bills against the right accounts and jobs; Track due dates and run a payment schedule you approve; Maintain the AP aging so you can see what is owed and when; Keep vendor records clean, including the W-9 data 1099s depend on; plus 1 further steps. You approve; we execute and record. Payables stay current and the aging is real.

What problems does accounts payable & bill pay solve?

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Most often: duplicate payments nobody caught; late fees on bills that were sitting in someone’s inbox; an AP balance that does not match what vendors say you owe. AP handled out of an inbox produces the same two failures: bills paid twice, and bills paid late. Neither shows up in the books until the vendor calls.

How much does accounts payable & bill pay cost?

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Monthly packages start at $200 and scale with transaction volume and complexity; project work such as cleanup is quoted at a fixed price after a short no-obligation review. You know the number before any work begins — see the pricing page for current tiers, or book a free consultation for a recommendation based on your actual books.

Related

All bookkeeping servicesPricingIndustries we serve

Talk through accounts payable & bill pay

The consultation is free, and you will leave it knowing what the work involves and what it costs.

Book a Free ConsultationView Pricing
  • Done-for-you
  • Solo or group
  • Nationwide

Get Started

The fastest way is to call. If you prefer, you can book online below.

(310) 800-4494
or

Book Online

Share your details and preferred availability.