Accounts Payable & Bill Pay

AP handled out of an inbox produces the same two failures: bills paid twice, and bills paid late. Neither shows up in the books until the vendor calls.

You approve, we execute

Bills coded and scheduled; the release decision stays with you.

No duplicate payments

Entered once against the vendor record, so the same invoice cannot be paid twice.

Aging that is real

The AP balance matches what vendors actually say you owe.

W-9s collected early

Vendor data captured during the year, which is what makes January straightforward.

What we handle

Receive, code, and enter vendor bills against the right accounts and jobs
Track due dates and run a payment schedule you approve
Maintain the AP aging so you can see what is owed and when
Keep vendor records clean, including the W-9 data 1099s depend on
Reconcile vendor statements against what you have recorded

Problems this fixes

Duplicate payments nobody caught
Late fees on bills that were sitting in someone’s inbox
An AP balance that does not match what vendors say you owe

What you end up with

You approve; we execute and record. Payables stay current and the aging is real.

We keep the books. You run the business.

Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.

Book a Free Consultation

View pricing

How It Works

Free review

We look at where your books actually stand — no obligation, no charge.

Scope and quote

You get a fixed price or a package recommendation before any work starts.

We do the work

Inside your accounting file, so you can see everything as it happens.

Ongoing close

Books stay current month to month, ready for your CPA at tax time.