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Industries We Serve

Bookkeeping for Auto Repair & Collision Shops

Parts, labor, and sublet are three different numbers on one invoice.

Call (310) 800-4494Book a Free Consultation

Remote bookkeeping — monthly close, cleanup, and books ready for your CPA.

A repair order mixes parts, labor, sublet work, shop supplies, and hazardous waste fees into a single total, and most shop books record it as a single total too. That makes effective labor rate unknowable, hides which technicians and which job types actually earn, and leaves parts inventory as a purchase figure rather than an asset — so the shop can be busy, profitable on paper, and quietly consuming its own stock.

At a glance

Parts vs. labor

Split on every repair order, because the margins are nothing alike.

Inventory on the books

Parts as an asset, with cores and returns reconciled.

Sublet costed to the job

Outside work against the ticket that carried it.

Receivables aged

Insurance and warranty balances visible before they go stale.

What we handle

  • Repair orders split into parts, labor, sublet, and fees so gross profit is readable per line
  • Parts inventory tracked as an asset with core charges and returns handled properly
  • Technician efficiency and effective labor rate supported by the way the books are coded
  • Sublet work recorded as cost against the job rather than general expense
  • Insurance and warranty receivables aged, so slow payers are visible

Common problems we fix

  • One revenue account for everything, so parts margin and labor margin are indistinguishable
  • Parts expensed at purchase, leaving inventory on the shelf and off the balance sheet
  • Core charges and vendor returns never reconciled against the parts account
  • Insurance receivables sitting uncollected because nobody was tracking their age

Why your state matters here

Bookkeeping for auto repair and collision shops is not the same in every state. Sales tax rates and what is taxable, registration and licensing, payroll rules, and filing cadence all vary — and for this industry those differences change real work, not just a number on a form. Pick your state below for specifics.

We keep the books. You run the business.

Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.

Call (310) 800-4494Book a Free Consultation
View pricing

How It Works

1

Free review

We look at how your auto repair and collision shops books are set up today.

2

Fix the structure

Chart of accounts rebuilt around how your industry actually earns and spends.

3

Catch up

Anything behind gets cleaned up at a fixed quoted price.

4

Close monthly

Current, reconciled books every month — ready for your CPA.

Auto Repair & Collision Shops Bookkeeping by State

Sales tax nexus and taxability, licensing, payroll rules, and filing cadence differ by state. Pick yours for a state-specific guide.

AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming

Auto Repair & Collision Shops — Frequently Asked Questions

Do you understand auto repair and collision shops specifically?

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Yes — that is the point of setting the books up by industry. A repair order mixes parts, labor, sublet work, shop supplies, and hazardous waste fees into a single total, and most shop books record it as a single total too. That makes effective labor rate unknowable, hides which technicians and which job types actually earn, and leaves parts inventory as a purchase figure rather than an asset — so the shop can be busy, profitable on paper, and quietly consuming its own stock.

What does bookkeeping for auto repair and collision shops actually involve?

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Repair orders split into parts, labor, sublet, and fees so gross profit is readable per line; Parts inventory tracked as an asset with core charges and returns handled properly; Technician efficiency and effective labor rate supported by the way the books are coded; and 2 other recurring pieces. It is done monthly rather than reconstructed at year end, so the numbers are usable while the decisions are still open.

What usually goes wrong in auto repair and collision shops books?

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The three we see most: one revenue account for everything, so parts margin and labor margin are indistinguishable; parts expensed at purchase, leaving inventory on the shelf and off the balance sheet; core charges and vendor returns never reconciled against the parts account; insurance receivables sitting uncollected because nobody was tracking their age. Parts, labor, and sublet are three different numbers on one invoice.

Do you work in the accounting file my auto repair and collision shops business already uses?

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Yes. We work inside your file so you keep ownership and full visibility. If you do not have one set up yet, we build it around your industry from the start, including a chart of accounts that matches how you actually earn.

Can you clean up auto repair and collision shops books that are months behind?

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That is our specialty. Cleanup is quoted at a fixed price after a short no-obligation review, so you know the cost before any work begins. Scope varies enormously, so we look first and quote second.

Related

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Bookkeeping built for auto repair and collision shops

Book a free consultation and we will tell you what your books need — and what it costs.

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  • Done-for-you
  • Solo or group
  • Nationwide

Get Started

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(310) 800-4494
or

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