A fuel and convenience site runs merchandise, fuel, lottery, and money services through one point of sale, and three of those are mostly pass-through. Fuel carries excise tax already embedded and cents-per-gallon margins that swing daily; lottery is an agency relationship where you hold the state’s money; money orders and ATM float are not revenue at any point. Books that report a single sales figure make an enormous business look like a small one and vice versa.
Fuel margin per gallon
Purchases matched to sales so the cents are visible.
Lottery as agency
The state’s money kept off your revenue line.
Float is not revenue
ATM and money services excluded entirely.
Shrinkage by department
Inventory counted where the losses actually happen.
What we handle
- Fuel and merchandise reported separately, with fuel margin tracked per gallon
- Lottery recorded as the agency relationship it is, not as sales
- Money order, ATM, and money-service float kept off the revenue line entirely
- Merchandise inventory tracked by department, with shrinkage visible
- Rebates, jobber allowances, and credit card fees recorded rather than netted
Common problems we fix
- Lottery gross run through revenue, inflating sales by a large multiple
- Fuel margin invisible because purchases and sales are not matched by gallon
- ATM replenishment treated as an expense rather than as movement of your own cash
- Department-level inventory never counted, so shrinkage is absorbed silently
We keep the books. You run the business.
Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.
View pricingHow It Works
Free review
We look at how your convenience stores and fuel retail books are set up today.
Fix the structure
Chart of accounts rebuilt around how your industry actually earns and spends.
Catch up
Anything behind gets cleaned up at a fixed quoted price.
Close monthly
Current, reconciled books every month — ready for your CPA.
Convenience Stores & Fuel Retail — Frequently Asked Questions
Do you understand convenience stores and fuel retail specifically?
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Do you work in my existing accounting file?
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Can you help if I am months behind?
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Bookkeeping built for convenience stores and fuel retail
Book a free consultation and we will tell you what your books need — and what it costs.
- Done-for-you
- Solo or group
- Nationwide
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