An association collects assessments to run the community now and to replace the roof in eleven years, and those are two entirely different obligations sharing one bank relationship. Where operating and reserve funds are not separated in the books, reserve money quietly funds operating shortfalls, the reserve study stops matching reality, and the gap surfaces as a special assessment that the board has to explain to every owner at once.
We provide bookkeeping services to associations and management companies. We are not a licensed CPA firm, and reserve studies and any engagement requiring a CPA licence are outside our scope — where your state or your governing documents call for one, it belongs with the appropriate licensed professional.
Reserves kept apart
Operating and reserve funds separated, transfers documented.
Per-unit ledgers
Assessments, receipts, and delinquency tracked owner by owner.
Reserves against components
Contributions and spending tied to what they are funding.
Board-ready monthly
Financials that arrive before the meeting, in the format expected.
What we handle
- Operating and reserve funds tracked separately, with transfers between them documented
- Assessment billing, receipts, and delinquency tracked per unit
- Reserve contributions recorded against the components they are funding
- Vendor contracts and insurance recorded so the board can see committed cost
- Monthly financials in the format a board and a management company actually need
Common problems we fix
- Operating and reserve money in one undifferentiated pot
- Delinquent assessments with no per-unit ledger, so collection is guesswork
- Reserve spending recorded as ordinary expense, breaking the reserve schedule
- Financials that arrive too late for the board meeting they were meant for
Why your state matters here
Bookkeeping for homeowner and community associations is not the same in every state. Sales tax rates and what is taxable, registration and licensing, payroll rules, and filing cadence all vary — and for this industry those differences change real work, not just a number on a form. Pick your state below for specifics.
We keep the books. You run the business.
Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.
View pricingHow It Works
Free review
We look at how your homeowner and community associations books are set up today.
Fix the structure
Chart of accounts rebuilt around how your industry actually earns and spends.
Catch up
Anything behind gets cleaned up at a fixed quoted price.
Close monthly
Current, reconciled books every month — ready for your CPA.
HOAs & Community Associations Bookkeeping by State
Sales tax nexus and taxability, licensing, payroll rules, and filing cadence differ by state. Pick yours for a state-specific guide.
HOAs & Community Associations — Frequently Asked Questions
Do you understand homeowner and community associations specifically?
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Do you work in my existing accounting file?
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Can you help if I am months behind?
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Bookkeeping built for homeowner and community associations
Book a free consultation and we will tell you what your books need — and what it costs.
- Done-for-you
- Solo or group
- Nationwide
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