Agency income arrives as a commission statement covering dozens of policies, netted against chargebacks for cancellations, advanced against future earnings, and deposited as a single figure. Reconciling that to policies written is the central bookkeeping task and it is the one most agencies skip — so nobody knows which carriers, producers, or lines of business actually earn, and contingent commission arrives a year later as a windfall nobody forecast.
Statements reconciled
Carrier commission matched to policies and to deposits.
Producer splits
Calculated against the business each producer actually wrote.
Chargebacks tracked
Cancellations recorded against the commission originally taken.
Contingent accrued
Profit-sharing anticipated rather than treated as a surprise.
What we handle
- Carrier commission statements reconciled to deposits and to policies written
- Producer commission splits calculated and recorded against the business they wrote
- Chargebacks and policy cancellations tracked against the commission originally taken
- Contingent and profit-sharing commission accrued rather than treated as a surprise
- Premium trust funds, where you collect premium directly, kept apart from operating cash
Common problems we fix
- Net commission deposits recorded with no link to the policies that generated them
- Producer splits calculated by hand each month from figures nobody reconciles
- Chargebacks absorbed into a general expense account, hiding real retention cost
- Premium collections commingled with operating funds
Why your state matters here
Bookkeeping for insurance agencies is not the same in every state. Sales tax rates and what is taxable, registration and licensing, payroll rules, and filing cadence all vary — and for this industry those differences change real work, not just a number on a form. Pick your state below for specifics.
We keep the books. You run the business.
Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.
View pricingHow It Works
Free review
We look at how your insurance agencies books are set up today.
Fix the structure
Chart of accounts rebuilt around how your industry actually earns and spends.
Catch up
Anything behind gets cleaned up at a fixed quoted price.
Close monthly
Current, reconciled books every month — ready for your CPA.
Insurance Agencies Bookkeeping by State
Sales tax nexus and taxability, licensing, payroll rules, and filing cadence differ by state. Pick yours for a state-specific guide.
Insurance Agencies — Frequently Asked Questions
Do you understand insurance agencies specifically?
+
Do you work in my existing accounting file?
+
Can you help if I am months behind?
+
Related
Bookkeeping built for insurance agencies
Book a free consultation and we will tell you what your books need — and what it costs.
- Done-for-you
- Solo or group
- Nationwide
Book Online
Share your details and preferred availability.