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Florida Bookkeeping

Property Management Bookkeeping in Florida

Owner funds are not your funds, and the books have to prove it.

Call (310) 800-4494Book a Free Consultation

Remote bookkeeping — monthly close, cleanup, and books ready for your CPA.

Florida taxes through the Florida Department of Revenue at a 6% statewide base rate, with local rates stacking on top and economic nexus for remote sellers at $100,000 in sales. Filing runs monthly, quarterly, semiannually, or annually by liability. Because Florida runs an annual bracket, low-volume property management can go twelve months between returns — which is exactly how long a liability account can drift before anyone looks at it.

Employer registration runs through the Florida Department of Commerce, and the entity is registered with the Florida Division of Corporations. Discretionary sales surtax varies by county and applies only to the first $5,000 of a single tangible item.

At a glance

Sales tax authority

Florida Department of Revenue — 6% statewide base rate

Economic nexus

$100,000 in sales

Filing cadence

Monthly, quarterly, semiannually, or annually by liability

Employer registration

Florida Department of Commerce

Entity registration

Florida Division of Corporations

Owner and trust funds in Florida

Money held for owners in Florida is not your money, and Florida sets its own rules — through state law and the Florida Division of Corporations-registered licensing regime — on how those funds are held, how often they are reconciled, and what records must exist. We keep the trust ledger reconciled to the bank with owner-level detail behind every balance; whether that satisfies Florida's specific requirement is a determination for you and your attorney, not us.

Security deposits in Florida

Security deposits in Florida are a liability, not income. Florida sets no statutory cap on the deposit amount, and requires you to return or account for it within 30 days of move-out. That deadline is why the ledger has to be per-tenant rather than one pooled balance — a pooled figure cannot answer "what is owed to this tenant, and by when," which is the only question that matters when a deposit is disputed.

Registering to do business in Florida

Registering to do business in Florida runs through the Florida Division of Corporations, with tax accounts through the Florida Department of Revenue and employer accounts through the Florida Department of Commerce. Florida treats these as wholly independent, so being in good standing with one says nothing about the others — and the sales tax account is the one that accrues a real balance while you are not looking.

Florida rates and sourcing

The Florida statewide base rate is 6%. That sits mid-table nationally, with local rates layered on top and sourced to the delivery address rather than to your own location. Sourcing is where this is won or lost, and with economic nexus set at $100,000 in sales, it becomes your problem the moment that threshold is crossed.

We keep the books. You run the business.

Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.

Call (310) 800-4494Book a Free Consultation
View pricing

How It Works

1

Free review

We check where your property management books stand and whether Florida activity has crossed $100,000 in sales.

2

Register what is needed

Accounts set up with the Florida Department of Revenue, plus the Florida Department of Commerce if you have employees here.

3

Catch up

Back periods cleaned up at a fixed quoted price, including any Florida liability that was collected but never reconciled.

4

Close on cadence

Monthly close worked backward from your Florida due dates — monthly, quarterly, semiannually, or annually by liability.

Property Management Bookkeeping in Florida — Frequently Asked Questions

Do property management need to register for sales tax in Florida?

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If you cross $100,000 in sales, Florida generally expects you to register with the Florida Department of Revenue and begin collecting. Physical presence also creates an obligation. We track your Florida activity against the threshold and flag it as you approach — whether to register, and how to handle any prior period, is a decision to make with your CPA or a tax professional.

How often do property management file in Florida?

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Florida sets it by liability — monthly, quarterly, semiannually, or annually by liability — and moves you between brackets as volume changes, so it is worth confirming each year rather than assuming. We close the month against the Florida Department of Revenue calendar you are actually on.

Which Florida agencies do property management deal with?

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Three: the Florida Department of Revenue for sales tax, the Florida Department of Commerce for employer registration and unemployment, and the Florida Division of Corporations for the entity itself. Separate account numbers, separate portals, separate deadlines — and a notice from one tells you nothing about your standing with the other two.

Do property management pay Florida state income tax?

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Florida has no state income tax on ordinary income. We keep the books that those filings are built from and hand them to your CPA or tax preparer reconciled; we do not prepare or file income tax returns ourselves.

How should Florida security deposits appear in the books?

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As a liability, never as income. Florida sets no statutory cap but requires return within 30 days of move-out, with deductions itemized. Deposits recorded as revenue overstate income and leave nothing to return from, which is the single most common error we correct on these books.

Do you prepare income tax returns for property management?

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No. We are a bookkeeping firm, not a licensed CPA firm or a registered tax preparer, and we do not prepare or file income tax returns. We prepare and file sales and city tax returns and 1099 information returns, which are bookkeeping functions, and we hand off clean reconciled books to your CPA or tax preparer for anything income-tax related.

Related

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Property Management bookkeeping in Florida

Book a free consultation. We will check where your books stand and whether your Florida activity has crossed $100,000 in sales.

Book a Free ConsultationView Pricing
  • Done-for-you
  • Solo or group
  • Nationwide

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