Property management books carry a fiduciary problem ordinary businesses do not: rent collected belongs to owners, security deposits are liabilities held in trust, and management fee income is the only part that is actually yours. Commingle any of it and the exposure is real.
Owner funds kept separate
Trust and operating accounts never commingled, each reconciled monthly.
Deposits as liabilities
Security deposits tracked held versus returned, per tenant.
Owner statements on time
The bookkeeping behind monthly owner reporting, current.
Fee income isolated
Management fees recorded cleanly against gross collections.
What we handle
- Recording rent and other income by property and by owner
- Owner disbursements and monthly owner statements, on the bookkeeping side
- Security deposits tracked as liabilities, held versus returned
- Trust and operating account reconciliation, kept separate
- Management fee income recorded cleanly against gross collections
Common problems we fix
- Owner funds and operating funds commingled
- Security deposits recorded as income rather than liability
- Books behind across many doors, so owner statements are late
Why your state matters here
Bookkeeping for property management is not the same in every state. Sales tax rates and what is taxable, registration and licensing, payroll rules, and filing cadence all vary — and for this industry those differences change real work, not just a number on a form. Pick your state below for specifics.
We keep the books. You run the business.
Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.
View pricingHow It Works
Free review
We look at how your property management books are set up today.
Fix the structure
Chart of accounts rebuilt around how your industry actually earns and spends.
Catch up
Anything behind gets cleaned up at a fixed quoted price.
Close monthly
Current, reconciled books every month — ready for your CPA.
Property Management Bookkeeping by State
Sales tax nexus and taxability, licensing, payroll rules, and filing cadence differ by state. Pick yours for a state-specific guide.
Property Management — Frequently Asked Questions
Do you understand property management specifically?
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Do you work in my existing accounting file?
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Can you help if I am months behind?
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Bookkeeping built for property management
Book a free consultation and we will tell you what your books need — and what it costs.
- Done-for-you
- Solo or group
- Nationwide
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