Subscription businesses collect ahead and deliver over time, which puts a growing deferred revenue balance on the balance sheet and a much smaller number on the income statement than the bank suggests. Get it wrong and the company looks wildly profitable while it grows and inexplicably terrible when growth slows. Add processor payouts net of fees, refunds, proration, and failed payments, and the gap between what was billed and what was banked becomes its own reconciliation.
Recognised over term
Annual plans spread across the months they actually cover.
Deferred revenue real
A reconciled balance-sheet account, not a plug figure.
Payouts gross
Processor fees, refunds, and chargebacks pulled back out.
Gross margin visible
Cost of revenue separated from operating expense.
What we handle
- Annual and multi-month plans recognised across the term they cover
- Deferred revenue maintained as a real, reconciled balance-sheet account
- Processor payouts reconciled gross, with fees, refunds, and chargebacks separated
- Proration, upgrades, downgrades, and cancellations reflected in the revenue schedule
- Cost of revenue separated from operating expense so gross margin is meaningful
Common problems we fix
- Annual prepayments taken to revenue in full on the day they are collected
- Deferred revenue that has never been reconciled to the subscription system
- Net processor deposits recorded as revenue, understating both sales and fees
- Hosting and infrastructure in operating expense, so gross margin is not calculable
We keep the books. You run the business.
Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.
View pricingHow It Works
Free review
We look at how your SaaS and subscription businesses books are set up today.
Fix the structure
Chart of accounts rebuilt around how your industry actually earns and spends.
Catch up
Anything behind gets cleaned up at a fixed quoted price.
Close monthly
Current, reconciled books every month — ready for your CPA.
SaaS & Subscription Businesses — Frequently Asked Questions
Do you understand SaaS and subscription businesses specifically?
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Do you work in my existing accounting file?
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Can you help if I am months behind?
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Bookkeeping built for SaaS and subscription businesses
Book a free consultation and we will tell you what your books need — and what it costs.
- Done-for-you
- Solo or group
- Nationwide
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