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Industries We Serve

Bookkeeping for Title & Escrow Companies

The escrow account balances three ways, every day, or something is wrong.

Call (310) 800-4494Book a Free Consultation

Remote bookkeeping — monthly close, cleanup, and books ready for your CPA.

An escrow or trust account holds other people’s money for a matter of days, in and out, in large amounts. The control that makes that safe is the three-way reconciliation: bank balance, book balance, and the sum of individual file ledgers all agreeing. Where that reconciliation is done monthly rather than daily, or where the file-level ledger does not exist at all, a shortage can sit undetected across dozens of closings.

We keep the escrow ledger reconciled and the records complete. Whether your reconciliation practice satisfies your state’s requirements and your underwriter’s is a determination for you, your attorney, and your regulator. We are a bookkeeping firm and not a licensed CPA firm; engagements that require a CPA license are outside our scope.

At a glance

Reconciled three ways

Bank, book, and the sum of file ledgers, all agreeing.

Ledger per file

Every dollar in escrow attributed to a matter.

Never commingled

Operating and escrow separate, each reconciled on its own.

Pass-through excluded

Recording fees and premiums kept off the revenue line.

What we handle

  • Three-way reconciliation of escrow bank, book balance, and per-file ledgers
  • Per-file trust ledgers so every dollar in the account is attributed to a matter
  • Operating and escrow funds kept strictly separate, each reconciled on its own
  • Recording fees, transfer tax, and premium remittances tracked as pass-through
  • Underwriter remittance and retained premium split recorded as it is earned

Common problems we fix

  • Escrow reconciled to the bank but never to the sum of the file ledgers
  • Stale balances on closed files nobody has disbursed or escheated
  • Pass-through collections run through income, inflating revenue several times over
  • Operating shortfalls covered from escrow, which is the failure this all exists to prevent

Why your state matters here

Bookkeeping for title and escrow companies is not the same in every state. Sales tax rates and what is taxable, registration and licensing, payroll rules, and filing cadence all vary — and for this industry those differences change real work, not just a number on a form. Pick your state below for specifics.

We keep the books. You run the business.

Categorization, reconciliation, month-end close, and clean financial statements — with nothing left for you to chase.

Call (310) 800-4494Book a Free Consultation
View pricing

How It Works

1

Free review

We look at how your title and escrow companies books are set up today.

2

Fix the structure

Chart of accounts rebuilt around how your industry actually earns and spends.

3

Catch up

Anything behind gets cleaned up at a fixed quoted price.

4

Close monthly

Current, reconciled books every month — ready for your CPA.

Title & Escrow Companies Bookkeeping by State

Sales tax nexus and taxability, licensing, payroll rules, and filing cadence differ by state. Pick yours for a state-specific guide.

AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming

Title & Escrow Companies — Frequently Asked Questions

Do you understand title and escrow companies specifically?

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Yes — that is the point of setting the books up by industry. An escrow or trust account holds other people’s money for a matter of days, in and out, in large amounts. The control that makes that safe is the three-way reconciliation: bank balance, book balance, and the sum of individual file ledgers all agreeing. Where that reconciliation is done monthly rather than daily, or where the file-level ledger does not exist at all, a shortage can sit undetected across dozens of closings.

What does bookkeeping for title and escrow companies actually involve?

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Three-way reconciliation of escrow bank, book balance, and per-file ledgers; Per-file trust ledgers so every dollar in the account is attributed to a matter; Operating and escrow funds kept strictly separate, each reconciled on its own; and 2 other recurring pieces. It is done monthly rather than reconstructed at year end, so the numbers are usable while the decisions are still open.

What usually goes wrong in title and escrow companies books?

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The three we see most: escrow reconciled to the bank but never to the sum of the file ledgers; stale balances on closed files nobody has disbursed or escheated; pass-through collections run through income, inflating revenue several times over; operating shortfalls covered from escrow, which is the failure this all exists to prevent. The escrow account balances three ways, every day, or something is wrong.

Do you work in the accounting file my title and escrow companies business already uses?

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Yes. We work inside your file so you keep ownership and full visibility. If you do not have one set up yet, we build it around your industry from the start, including a chart of accounts that matches how you actually earn.

Can you clean up title and escrow companies books that are months behind?

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That is our specialty. Cleanup is quoted at a fixed price after a short no-obligation review, so you know the cost before any work begins. Scope varies enormously, so we look first and quote second.

Related

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Bookkeeping built for title and escrow companies

Book a free consultation and we will tell you what your books need — and what it costs.

Book a Free ConsultationView Pricing
  • Done-for-you
  • Solo or group
  • Nationwide

Get Started

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(310) 800-4494
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